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AFS EAST 2024 EXHIBITOR INFORMATION

Thank you for exhibiting at the upcoming Auto Finance Summit East.

This page contains all the information necessary to get you geared up and ready to accelerate your business at the show.

 

EXHIBITOR/SPONSOR TERMS & CONDITIONS

All sponsoring companies should familiarize themselves with our terms and conditions. Please refer to the link below to review these.

Terms & Conditions

 

2024 Exhibit Hall Schedule:

Monday, May 1, 2024

  • Registration Begins: 10:00 am
  • Setup – 11:00 am – 3:00 pm
  • Opening Cocktail Reception with Exhibitors: 5:00 pm – 6:30 pm

Tuesday, May 2, 2024

  • Breakfast: 8:00 am – 9:00 am
  • Mid-Morning Break with Exhibitors: 10:45 am – 11:15 am
  • Afternoon Break with Exhibitors: 3:00 pm – 3:30 pm
  • Cocktail Reception with Exhibitors: 5:00 pm – 6:30 pm

Wednesday, May 3, 2024

  • Breakfast with Exhibitors: 8:00 am – 9:00 am
  • Mid-Morning Break with Exhibitors: 10:15  – 10:45 am
  • Tear-down: 11:00 am – 3:00 pm

All booths must be completely setup by the listed time and no booth can begin tear down until after the listed time. If it comes to our attention that you did your setup or tear down outside of these assigned times, you will be subject to a fine equal to 10% of your exhibit fee.

Booth Additions

For any food and beverage requests, please reach out to Brianna Torres at [email protected] an copy Caroline Whitaker at [email protected].

*Cocktails may not be served at your booth during the receptions on 5/1 and 5/2.

AV & Power Requests

To submit all AV and power requests for your booth, please fill out the below form and send the completed copy to [email protected] and copy Caroline Whitaker at [email protected].

AV Form

Official Show Kit

The official show kit is linked below:

AFS East Show Kit

Official Floorplan 

Confirmed booth locations will be posted here at the completion of the booth selection process. If there are any issues or questions regarding your current booth placement please contact Caroline Whitaker at [email protected].

Required Materials 

  • Full Color Company logo in vector format (.eps, .ai, or .pdf) and a raster format (.jpg, .png) logo for our reference.
  • 50 word company description and company URL for the conference mobile app and official website.
  • Each standard booth includes two complimentary registrations. Please register your complimentary participants online through
  • If you wish to register additional participants you can access the discounted rate here.

We want to ensure that your information will be included in conference promotional materials so please do your best to get us all the information as soon as possible.

Attendee Lists 

The pre-conference and post conference attendee list will be shared with the main contact listed in your sponsorship agreement. This list will be in excel format.

Important Deadlines:

Thu. Mar. 28, 2024: Advance shipments may begin arriving at warehouse*: 8:00 AM

Mon. Apr. 1, 2024: Deadline Date for Exhibit Systems+ Orders
Wed. Apr. 10, 2024: Discount Deadline Date for Orders Received with Payment

Fri. Apr. 26, 2024: Last day for Advance Shipments to arrive at Warehouse without surcharges* 4:30 PM
Warehouse shipping address: 

GES
Auto Finance Summit East
Exhibiting Company Name
Booth #
c/o TForce Freight
45 Teledyne Pl
La Vergne, TN  37086
United States of America

Shipments should arrive on or between business days Thursday, March 28, 2024 – Friday, April 26, 2024

Warehouse receiving hours are:

  • Monday – Friday, 8:00 AM to 4:30 PM; Closed 12:00 PM to 12:30 PM & Holidays.

Lead Capture

*Lead capture details coming soon