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AFS 2024 EXHIBITOR INFORMATION

Thank you for exhibiting at the upcoming Auto Finance Summit.

This page contains all the information necessary to get you geared up and ready to accelerate your business at the show.

 

EXHIBITOR/SPONSOR TERMS & CONDITIONS

All sponsoring companies should familiarize themselves with our terms and conditions. Please refer to the link below to review these.

Terms & Conditions

 

2024 Exhibit Hall Schedule:

Monday, October 7, 2024

  • Setup – 9:00 am – 2:00 pm
    • Clean Floor Policy – All crates must be labeled for empty removal by 2:00 pm. Any crates not labeled will be removed from the building. Returning crates after they have been removed will be charged on a time & material basis. This pertains only to crates. All cartons, fibercase, etc. will not be removed 
  • Registration Begins: 10:00 am
  • Opening Cocktail Reception with Exhibitors: 5:00 pm – 6:30 pm

Tuesday, October 8, 2024

  • Breakfast: 8:00 am – 9:00 am
  • Mid-Morning Break with Exhibitors: 10:45 am – 11:30 am
  • Afternoon Break with Exhibitors: 3:15 pm – 4:00 pm
  • Cocktail Reception with Exhibitors: 5:00 pm – 6:30 pm

Wednesday, October 9, 2024

  • Breakfast with Exhibitors: 8:00 am – 9:00 am
  • Mid-Morning Break with Exhibitors: 10:15  – 10:45 am
  • Tear-down: 11:15 am – 4:00 pm
    • No freight until 11:30 am

All booths must be completely setup by the listed time and no booth can begin tear down until after the listed time. If it comes to our attention that you did your setup or tear down outside of these assigned times, you will be subject to a fine equal to 10% of your exhibit fee.

 

Food and Beverage Inside Exhibit Hall

We are excited to announce an update to our policy regarding food and beverage inside the exhibit hall for the upcoming 2024 Auto Finance Summit. Our goal is to enhance attendee engagement and participation, creating a more dynamic and enjoyable experience for everyone involved. 

  • Food and Beverage Management: Auto Finance News will exclusively control all food and beverage services inside the exhibit hall. No external food or beverage vendors will be permitted without prior written consent from Auto Finance News. 
  • Specialty Food or Beverage Stations: Exhibitors and sponsors interested in hosting a specialty food or beverage station during breaks at the Auto Finance Summit must contact their designated sales representative. Purchase for such stations will be subject to availability.  
  • Booking Specialty Stations: Exhibitors and sponsors seeking to host specialty food or beverage stations must communicate their interest to the sales representative no later than Friday, September 20th. Late submissions may not be considered. 

*No food or beverage will be available to purchase or have at your booth during the morning coffee break on Tuesday, October 8th.

 

Official Show Kit

GES will be the official contractor for this show. The official show kit is available below.

AFS 2024 Show Kit

 

Official Floorplan 

Booth location is chosen by the exhibitor in the order of payment received. Exhibit space cannot be reserved without a completed exhibitor registration and payment. Booths highlighted in red are marked as Premium Booths. To upgrade to a premium booth, please contact your sales representative.

AFS 2024 Exhibit Hall Floorplan

 

Required Materials 

  • Full Color Company logo in vector format (.eps, .ai, or .pdf) and a raster format (.jpg, .png) logo for our reference.
  • 50 word company description and company URL for the conference mobile app and official website.
  •  These items can be submitted HERE.

We want to ensure that your information will be included in conference promotional materials so please do your best to get us all the information as soon as possible.

 

Registration

  • Each standard booth includes two complimentary registrations. Please register your complimentary participants online at this LINK with the promo code given to you by the AFS event team.
  •  If you wish to register additional participants beyond your complimentary registrations, you can utilize this LINK to access the discounted rate.

 

Attendee Lists 

The pre-conference attendee list will be sent out two weeks before the Summit to the primary contact person at your company. The attendee list includes name, title, company, address, city, state, zip, telephone and email if opted-in. The final attendee list will be sent out within a week post-conference.

 

Important Shipping Deadlines:

  • Tuesday, SEPTEMBER 3, 2024 – Shipments can start arriving at the GES Warehouse
  • Saturday, September 7, 2024 – Deadline Date for Exhibit Systems+ Orders
  • Monday, September 16, 2024– Discount Deadline Date for Orders Received with Payment
  • Wednesday, October 2, 2024– 4:30 PM PST, deadline for shipments to arrive at the GES Warehouse. Shipments that arrive after 4:30 PM PST on October 2nd will incur a surcharge. ​

If you have any additional questions or concerns as we approach the summit please contact our Events Team at [email protected]

Warehouse shipping address: 

C/O GES

Auto Finance Summit

Exhibiting Company Name / Booth # ____________

7000 Lindell Road

Las Vegas, NV 89118

 

Deadlines for Shipping:

Shipments should arrive on or between business days:

  • Tuesday, September 3, 2024 – Wednesday, October 2, 2024

Warehouse receiving hours are:

  • Monday – Friday, 8:00 AM to 4:30 PM; Closed 12:00 PM to 12:30 PM & Holidays

 

Lead Capture

Lead Capture will be available through the conference mobile app.