AFS East 2023 Exhibitor Information
Thank you for exhibiting at the upcoming Auto Finance Summit East.
This page contains all the information necessary to get you geared up and ready to accelerate your business at the show.
If you have any additional questions or concerns as we approach the summit please contact our Events Team at cwhitaker@royalmedia.com
Lead Capture Information
Wednesday, May 10, 2023
- Registration Begins: 1:00 pm
- Setup – 1:00 pm – 5:00 pm
- Opening Cocktail Reception: 6:00 pm – 7:30 pm
Thursday, May 11, 2023
- Breakfast: 8:00 am – 9:00 am
- Mid-Morning Break with Exhibitors: 10:30 am – 11:15 am
- Afternoon Break with Exhibitors: 3:00 pm – 3:30 pm
- Cocktail Reception with Exhibitors: 5:00 pm – 6:30 pm
Friday, May 12, 2023
- Breakfast with Exhibitors: 8:00 am – 9:00 am
- Tear-down: 11:15 am – 1:00 pm
All booths must be completely setup by the listed time and no booth can begin tear down until after the listed time. If it comes to our attention that you did your setup or tear down outside of these assigned times, you will be subject to a fine equal to 10% of your exhibit fee.
Catering Options
Enhance your booth at the 2023 Auto Finance Summit East by offering attendees a snack or beverage while they visit you and your team. A variety of snacks and drinks are available at the JW Marriott Nashville to order for your booth to provide to attendees. Please contact Caroline Whitaker at cwhitaker@royalmedia.com to connect you to a hotel representative and place your order no later than April 14, 2023 . Exhibitors will be billed directly for any food or beverage ordered for their booth.
*Specialty cocktails are not permitted to be served during the cocktail receptions on Wednesday, May 10 and Thursday, May 11.
GES will be the official contractor for this show. You can access the official exhibitor kit, here: Click AFS East Official Show Kit
*Official Floorplan Coming Soon
- Full Color Company logo in vector format (.eps, .ai, or .pdf) and a raster format (.jpg, .png) logo for our reference.
- 50 word company description and company URL for the conference mobile app and official website.
- Each standard booth includes two complimentary registrations. Please register your complimentary participants online through https://autofinance.live/product/auto-finance-summit-east-2023-registration/
- Enter the promo code given to you from the Auto Finance Summit events team, select the corresponding registration type “Sponsor” or “Exhibitor”. If you wish to register additional participants you can reference the same link and select the ticket type “Exhibitor” at the discounted rate of $1,295.
We want to ensure that your information will be included in conference promotional materials so please do your best to get us all the information as soon as possible.
The pre-conference attendee list will be sent out two weeks before the Summit to the primary contact person at your company. The attendee list includes name, title, company, address, city, state, zip, telephone and email if opted-in. The final attendee list will be sent out within a week post-conference.
Shipping Information
Advance Shipment to Warehouse
Shipments should arrive on or between the following business days:
- Thursday, April 6, 2023 – Friday May 5, 2023
Warehouse receiving hours are:
- Monday – Friday, 8:00 AM to 3:30 PM; Closed 12:00 PM to 1:00 PM & Holidays.
Outbound Shipment Dates:
- Friday, May 12, 2023 11:15 AM To 1:30 PM
