AFS EAST 2025 SPONSOR & EXHIBITOR INFORMATION
Thank you for exhibiting at the upcoming Auto Finance Summit East
at the JW Marriott Nashville.
This page contains information necessary to get you geared up and ready to accelerate your business at the show.
EXHIBITOR/SPONSOR TERMS & CONDITIONS
All sponsoring companies should familiarize themselves with our terms and conditions. Please refer to the link below to review these.
2025 Exhibit Hall Schedule:
Note: The schedule below highlights the times when there are scheduled breaks in the agenda with food and beverage. These will be the peak times for attendees to be in the exhibit hall, but the exhibit hall doors will remain open throughout the event.
Monday, May 12
- Registration Opens: 1:00 pm
- Exhibitor Setup: 11:00 am – 3:00 pm (all crates, pallets, cases, and packing materials must be off the exhibit hall floor by 3:00 pm)**
- Opening Cocktail Reception: 5:30 pm – 7:00 pm
Please note: the Opening Cocktail Reception will be held on the Pool Terrace at the JW Marriott Nashville. To access a map of the hotel, click here.
Tuesday, May 13
- Exhibit Hall Opens: 8:00 am
- Exhibit Hall Hours: 8:00 am – 6:30 pm
- Breakfast with Exhibitors: 8:00 am – 9:00 am
- Mid-Morning Break with Exhibitors: 10:30 am – 11:00 am
- Afternoon Break with Exhibitors: 3:00 pm – 3:30 pm
- Cocktail Reception with Exhibitors: 5:00 pm – 6:30 pm
Wednesday, May 14
- Exhibit Hall Opens: 8:00 am
- Exhibit Hall Hours: 8:00 am – 12:00 pm
- Breakfast with Exhibitors: 8:00 am – 9:00 am
- Mid-Morning Break with Exhibitors: 10:15 am – 10:45 am
- Exhibit Hall Closes: 12:00 pm
- Tear-down: 12:00 pm – 2:00 pm **
Note: The general session room is right next door to the exhibit hall. We will not allow any freight to be brought to the exhibit hall floor until after the final session concludes, out of respect for our speakers.
** All booths must be completely set up by the listed time and no booth can begin to tear down until after the listed time. If it comes to our attention that you did your setup or tear down outside of these assigned times, you will be subject to a fine equal to 10% of your exhibit fee.
Food and Beverage Inside Exhibit Hall
Auto Finance News will have exclusively control over all food and beverage services inside the exhibit hall. No outside food or beverage vendors or service will be permitted without prior written consent from Auto Finance News.
*No food or beverage stations will be available to purchase or allowed at your booth during the morning coffee break on Tuesday May 13th
Important Deadlines:
Friday, April 11, 2025: Advance shipments may begin arriving at 8:00 AM
Monday, April 14, 2025: Advance order discount deadline with payment
Monday, April 21, 2025: Advance order deadline
Monday, May 5, 2025: Last day for Advance Shipments to arrive at Warehouse without surcharges.
Expo Services:
Official Floorplan: https://afseast2025.expofp.com/
Confirmed booth locations will be posted here at the completion of the booth selection process. If there are any issues or questions regarding your current booth placement, please contact Cindi Smith at csmith@royalmedia.com.
Alliance Nationwide Exposition will be the Expo Services partner for the 2025 Auto Finance Summit East.
The initial email campaign inviting exhibitors to log into the event’s Exhibitor Portal will be sent from ExhibitorAssistance@alliance-exposition.com the week of March 10th. The sender name will be Alliance Nationwide Exposition. The Exhibitor Portal will be your one-stop shop for material handling and freight, Furnishing and monitors, other electronics, and show schedule details.
Exhibitor Kit – Easy Links:
Order furnishings and services from Alliance
Order additional services from the hotel
Shipping Information:
The Advance Warehouse will accept orders starting April 11 and ending May 5.
(Please note, this timeline is subject to change.)
The address of the Advance Warehouse is:
Exhibiting Company Name/Booth #
Auto Finance Summit East 2025
c/o Alliance Exposition
128 Distribution Dr
Homewood, AL 35209
To ship to the hotel:
Hold for [Your company name | Name of person who will pick up]
c/o JW Marriott Nashville Hotel
201 Eighth Avenue South
Nashville, TN 37203
Attn: Auto Finance Summit East 2025 | May 12-14, 2025
Box ____of____ (Multiple boxes MUST be numbered)
(Hillary Roller, Hotel Event Manager)
Please schedule your shipments to arrive at least three (3) days prior to the program start date.
Please note – FedEx at the JW Marriott Nashville will hold packages for 5 days without charging a storage fee; they will hold packages for up to 30 days. The pickup fee for packages up to 20# is a flat $15; packages up to 30 pounds will incur a storage fee of $15 after 5 days. Their number is (615) 238-2025.
OUTBOUND SHIPPING PICK UP ADDRESS
Exhibiting Company Name/Booth #
Auto Finance Summit East 2025
c/o Alliance Exposition
JW Marriott Nashville
Griffin E-H
201 8th Ave South
Nashville, TN 37203
Outbound shipments not consigned to Alliance Transportation and Logistics, the Official Show Carrier, require a pick-up to be scheduled in advance by the exhibiting company with its designated carrier of choice.
Lead Capture
You will be able to capture contact information using the events mobile app! On the home page of the mobile app, click the blue button called “Scan Lead” and use the QR code scanner to scan the QR code on your contact’s badge. If you prefer to input the information manually, just click the link that’s called “Collect Leads/Contacts” and select 2. Add Leads Manually.
Mobile App
Mobile app information coming soon
MARKETING MATERIALS
